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Storage of Images

Creative Dance Imagery

By Creative Dance Imagery, 1727008098

If you carry out a paid shoot with a customer and it is all done, you have been paid and the images have been delivered.

I understand that the customer owns the images and the photographer owns the copyright.

But, does this allow the photographer to store the images or must they be deleted once delivered. I have never been entirely sure of the legality and in the past I have always stored them. Having since had a head crash, I now have lost 90% of all images I stored - lesson learned .. 

Thanks in advance

Mike

ANDY00 said, 1727008303

the photographer is generally allowed to retain the images for several reasons, including:


Archival purposes: Keeping a backup for your own records, especially if there is a future issue or request from the client (such as reprints or additional edits).

Legal protection: In case of future legal disputes over the images or the use of the images.

Future promotion: If the photographer has permission from the client, they may want to use the images in their portfolio or for promotional purposes.


under GDPR, you should:

Inform your clients about how long you intend to keep the images.

Securely store them.

Ensure that they are only retained for legitimate purposes.

Creative Dance Imagery said, 1727008592

Thank you šŸ˜Š

Huw said, 1727009346

My approach would be written into the agreement:

ā€I will store a backup copy of the files for three years. After that they will be deleted to save server space.ā€

ANDY00 said, 1727009815

Huw said

My approach would be written into the agreement:

ā€I will store a backup copy of the files for three years. After that they will be deleted to save server space.ā€


If the agreement with the client includes a clause stating that images will be retained for a specific time (such as three years), then this needs to be communicated transparently. However, if a client requests the deletion of their images under the GDPR right to erasure, the photographer would need to review the request and determine if any legal reasons exist to keep the images. while itā€™s reasonable to include a default retention period in the agreement, the client should be informed of their right to request deletion under GDPR, and the photographer should be prepared to honor those rare requests unless there are legal grounds to retain the data

Creative Dance Imagery said, 1727012385

ANDY00 so could the grounds to retain the images for say 2yrs be covered under - Legal protection: In case of future legal disputes over the images or the use of the images?

ANDY00 said, 1727012728

It could be, of course, as mentioned, but under GDPR, you must inform the client, and they have the right to request that their data be deletedā€”unless there was a prior agreement or a legitimate reason that outweighs the client's right to deletion.

Edited by ANDY00

Creative Dance Imagery said, 1727016342

Thanks Andy